Setting up cup competitions
Log into your Play-Cricket competition site, go to Site Administration and select Competition from the menu on the left hand side.
Click on the Cups link.
New cup competition
If you want to create a new season for an existing competition, and retain teams, go to page 17.
To create a completely new cup competition (if you didn’t have one of the same name before), click the Add Cup button.
On the following page, check the season dates, complete the name of the new cup and click the Save button.
You should now see a page that looks like the one below:
Complete the form as follows:
Name*: The title that you entered to create the cup appears here and may be edited.
Type: Choose from
- One off Initial Draw (e.g. Wimbledon)
- Redraw each Round (e.g. FA Cup)
In a One off Initial Draw, the winners from the first round will be progressed automatically to the next round.
No of seeds: If you enter a number into this field, then you may enter a seed number against a team in the Team Management section.
Scoring Rules: Select Standard or Pairs and tick the box for player registration if required.
Pairs Starting Runs and Pairs Dismissal Penalty: For Pairs competitions, enter positive numbers into these fields. The dismissal penalty will be subtracted from the total runs for each wicket lost.
Sponsor’s Information: Complete the name, URL and upload a logo if required.
The sponsor’s logo and URL will appear on the public side as in the example below:
When you click the Save button, the Teams page should be displayed.
Click the Add button to add a team.
Select a club from the dropdown list. The clubs in the list are those that were set up in the site’s league members. If the required club does not appear in the list, it must be added via the League Members function. (See the topic ‘league Members’ in the Help Guides on the Admin Home page.)
Now pick the team from the Teams dropdown list.
If an abbreviation was created for the club when it was added to the Members List, it will appear in the last field.
Suppose that the team is not listed for the club that you picked. Ideally, you should contact the club to create the team. If you are in a hurry, click the Add Team button to add a team and it will be created on the club’s Play-Cricket site.
In the example below, a Sunday 2nd XI team would be created.
Here is the Team Management page showing 5 teams, including 2 seeds. Seeds, if used, must be added before the draw takes place. Continue to add more teams to the competition as before.
Teams may be deleted or replaced in this section.
When all of the teams for the competition have been added, select the Rounds tab.
The number of teams in the competition determines the number of rounds generated by the system.
I have added 12 teams to get 4 rounds, including the final.
Complete the dates for all of the rounds before saving the form. The title of the round may be edited to suit.
The Draws tab will appear when the information for the rounds has been completed and saved.
Click Generate Draw to set up the teams for the first round of the cup draw and, the grid appears for you to complete.
At the top left corner is a help button giving basic advice on how to use the draw facility.
The Automatic Draw button may be used in each round of an FA Cup style draw, but only in the first round of a Wimbledon style cup draw.
In the example above, seeded teams have already been placed in the grid so that they do not play each other in the early rounds.
Click the plus sign to add a team to the draw from the pop up list. Ensure that all of the teams are entered into the first round, using as many
‘Byes’ as needed to get the correct number through to the next round.
When you are happy with the draw, click Save.
You will be returned to the Draws tab to publish, edit or clear the draw.
Publishing the draw will place the fixtures into the Play-Cricket sites for participating teams.
At this point, it is possible to un-publish the draw by selecting the ⟳ (undo) icon to make any changes.
If you choose Generate Draw for the next round, teams with Byes will be pushed through to the next round and you will not be able to un-publish the previous round.
Here we see what happens when the next round is generated in a Wimbledon style draw.
As results are entered into the Play-Cricket system, the winner of the match will populate the ‘awaiting winner’ slots automatically.
Pre-existing cup competitions
If you have an existing competition and want to create the same competition for the next season and retain the teams, take the following steps:
1. Archive the competition from the previous season;
2. Tick the Archive checkbox to view the Archived competitions;
3. Select New Season for the competition.
Select OK in answer to this question: “Are you sure you want to generate a new season for the Cup?”
Uncheck the ‘Archived’ box to view the competition for the new season and click Edit to see the teams.
(For illustration purposes, I created a 2016 season from an archived 2014 cup competition)
Here is an example of a cup competition where the teams have been carried forward from the previous season.
Simply delete or replace teams as you need to.
Adding a team to the cup competition after a draw has been made
This is possible only if no matches have been played.
Go to Competitions>Cups and select Edit for the competition to be changed.
Select the Teams tab and click the blue Add button.
You will get a ‘reminder’ to add new teams to the draw.
Click the green Continue button.
As before, select the club and team from the drop down lists. If the club does not appear, you will need to add it to your League Members before trying again.
If you proceed to add teams such that an extra round must be created (e.g. you have more than 16 teams in the round preceding the quarter final) then you will be asked to clear the draws that have already been created before continuing.
To do this, select the Draws tab. If you have already published the draw, click the ⟳ icon to un-publish it so that it becomes available for editing.
Select ‘Clear Draw’ to remove the fixtures from the first round.
You will be prompted to confirm that you want to clear the draw. Select OK to continue.
Having cleared the draw, proceed to add more teams. You may get the following reminder to acknowledge:
In the following screen shot, you will see that I have more than 16 teams so an extra round will be created.
In the Rounds tab, complete the default dates and times and continue to set up the draw.
How to replace a team in a cup draw
It is not uncommon to find that the incorrect team has been selected for the cup draw. It may be that the club’s 1st XI team has been selected instead of the Sunday XI.
The Play-Cricket system allows you to make a change, replacing the incorrect team and assigning the results of matches that have been played to the replacement team.
Starting from Administration>Cups, edit the cup competition to be changed.
Select the Teams tab and then the icon.
Search for the replacement club and team from the dropdown lists. If the club does not appear, you will need to add it via the League Members function.
Select the correct team from the list and then click the Replace button.
The following message will appear for you to acknowledge:
Click OK and the Teams list should now display the chosen replacement.
The draw table will also show the changed team.
Removing teams from the cup competition
Results already entered
The following message will be displayed if you try to remove a team when a round has had results entered.
Entering a result of ‘conceded’ for the team to be removed will put their opponent through to the next round.
Results not entered yet
Start from the Draws tab in Competitions>Cups>Edit.
If a draw has been generated and published, then you will need to un-publish the draw. Click on the icon in the Draws tab to do this.
Now there are two options available:
- Select Edit Draw to replace the withdrawn team with a Bye, then remove the team from the competition or
- Select Clear Draw, remove the team and then re-generate the draw to start again.
If you choose to edit the draw, click the plus sign against the team name and replace the team with a Bye.
Save the revised draw and return to the Teams tab to remove the team from the competition.
If sufficient teams are removed to change the draw completely, e.g. moving from say 18 teams to 16, you will get the following message.
The removal of the 17th team to leave 16 teams will result in the draw being automatically cleared and you will need to re-generate the draw.
Next round drawn after an incorrect result has been entered
If a result has been entered incorrectly (affecting the draw) and no result has been entered in the next round, you can:
- Un-publish the round,
- Clear the draw,
- Correct the result
- Re-generate the draw for the next round.
If a result for the next round has already been entered and the draw needs to be corrected, then contact the Play-Cricket Helpdesk on firstname.lastname@example.org
Workarounds that you might find useful
This section has been put together by Chris Higginbottom to give you solutions to some issues that Play-Cricket doesn’t cater for in cup competitions.
Recording abandoned games
Currently there’s no mechanism for doing this within the cup draw itself. If you wish to record scores and performances for abandoned or tied cup games that have to be replayed, then a little subterfuge is required. You need to set up a League division named along the lines of 'cup name Abandoned Games' and enter the affected teams and games in there, then the clubs can enter scorecards for them. Define a result set that gives the same points for every game, and make sure that you have active options for tied and abandoned. Then create an appropriately named Tournament and add both that and the original competition to that. The clubs can then enter a result and scorecards for the game that did not produce an outcome and because the division is part of a tournament the stats from that game will be categorised as cup rather than league stats. The original fixture in the draw should not have a result against it, but be rescheduled to the date of the replay and the correct result entered there
The ‘normal’ way of doing cup draws is to use the first round to reduce the number of teams to an exponential of 2 (4, 8, 16 etc.) and the competition can then proceed without requiring byes. Some leagues however have less conventional arrangements that insert byes into the middle rounds of a competition. This is not possible in Play-Cricket so some creative thinking is required. Sometimes it is possible to deal with this by simply working backwards from the final and seeing how the draw looks by always having two teams coming into a game from the previous round. This is effectively taking forward some of the games by a round and moving the byes backwards to the start of the competition.
Occasionally though it may be necessary to set up two or even more extra Cup competitions to act as ‘qualifying’ rounds to reduce the teams for a competition that then requires no byes beyond its first round.
For example, from a recent enquiry:
A cup competition has 19 teams. Conventionally this would have 3 first-round games to reduce to 16 teams, and then a straightforward progression down to a final. However the competition requires 7 teams to go into a plate competition, and 12 teams in the second round, with 4 teams having byes to then progress into a third round of 8 teams. Play-Cricket cannot handle this with a simple knock-out; it requires byes in games beyond the first round at that isn’t allowed. This was the solution that was suggested and it requires that you actually use three competitions:
The first (I would call it 'Qualifying competition' or something similar) consists of the 'first round' in which you put the 14 teams as they were drawn in the existing competition. Once those games are played then you can ignore it as it has served its purpose.
The second ('main') consists of the winners of those seven games plus the other five not involved, and you set that up with the first round (you could actually call it Second Round) looking like the 'second round' of your current competition - four games and four teams with byes - and you can then progress that to the final.
The third would be the plate competition, set up with the seven losing teams from the Qualifying competition that you progress through to a finish.
To combine the stats for the qualifying and main ‘cups’, set up a Tournament and put both those in it so that all the stats are combined under a single entry.
You may have to do a bit of juggling with that idea – it may even be necessary to create more than one ‘qualifier’ and cut those short to get you to a position where you can then run through to a conclusion - so a bit of careful thought is required before setting things up.
This approach also works for things like a third-place play-off; set it up as a two-team cup competition and then create a tournament to which you add both main and play-off competitions so that the stats are held under a single entry.
Remove Cup Results – Match in Progress
The most common ‘result’ encountered by the competitions administrator is ‘Match in Progress’, uploaded via an electronic scoring app such as TCS or selected by a scorer if there is no other option available.
There is now a ‘Remove’ icon available to allow the result and scorecards to be removed.
Note that if you wish to retain the scorecards, the result must be changed to a definitive result before processing.
When you click the ‘Remove’ icon, a confirmation message will appear.
Click ‘OK’, the result is immediately removed and you are returned to the Results page.
Remove Cup Results – Result entered
In the following example, a team was awarded a win but the decision has been revoked and the match must now be replayed.
Click the ‘Remove’ icon against the match that is to be replayed.
If the winning team has been involved in further rounds in the cup draw, the following screen will be displayed explaining what will happen to the fixtures / results involving that team in the subsequent rounds. Select the Continue button if you are sure that this is correct.
You will then get the option to Remove or Replay.
Remove – the result and scorecards are removed and the original fixture is left in place to be amended.
Replay – the result is changed to ‘Replayed’ and the scorecards remain in place to appear in the list of results and statistics, but the match no longer has any effect on the cup draw.
The following screen appears if Replay is selected.
Make the required changes for the re-arranged fixture and click the Save button. The system marks the original match as ‘Replayed’, the result is locked and the new fixture has been created (appears at the top the page in the screen shot below).