The League Registration process
The player registration process
- Removes duplicates from the system.
- Improves transfer management giving leagues and club chances to approve and object.
- Introduces a cross league transfer process for the first time.
This will reduce the load on administrators by providing all the information in one place and improve the quality of the playing data for the clubs, leagues and players by combining one of more instances of the same person.
In the past player registration has been very much league by league and club by club. When a club submitted a registration to a league checks were made regarding the player’s history, and duplications were highlighted to allow clubs and leagues the ability to resolve players being registered twice for different clubs at different times. These checks relied on processes outside the workflow and led to many time-consuming issues for league, clubs and players.
- It was very easy to have a player registered for 2 clubs simultaneously in the same league.
- It was difficult to resolve a player registering in different leagues for different clubs.
- The processes to gain approval from club to transfers were outside of the workflow and often paper based.
- The result at the end of a transfer was often a new (duplicate) record for the player and a fragmentation of his playing stats.
The changes to the process improve the transparency of who is applying to which club in which league by providing within the workflow, communications to interested parties who can raise approval or objections to a registration. This will save league and club administrators’ time and effort in chasing transfers between clubs and often between clubs in differing leagues. Each interested party is prompted in workflow items on the Admin Home page when action is needed. The system recognises many duplicate players based on surname plus date of birth. The club administrator requesting the registration may also search for and select playing records from previous clubs. If any of those records have live league registrations, transfer requests are raised. The process then allows the league administrators to merge the playing records so that at the end of the process a single player record exists with all roles and playing stats attached rom all previous clubs.
- For a simple new registration of a player for the first time there is no change to the process.
- For simple transfers, there are now steps to allow clubs to select the duplicate player; objections and approvals are built in the workflow and the merge of the old and new records happens on a button press from the league when they accept the registration.
- For complex transfers across leagues a similar process is followed which each interested party being informed and having the ability to act.
The new process is designed to fit with the operation of all leagues and so does not mandate that approvals must be given before registrations can be completed. It is possible for a league administrator of the old league to allow both registrations to stay in place. It is also possible to register a player for two different clubs in the same league as all these possible scenarios exist somewhere within cricket.
When a club administrator nominates a player for registration to your league, he will be presented with a list of questions from the league to be answered for each player. Check that the questions that have been defined for standard nominations and transfers are suitable for your league.
To do this, go to Administration>Set Up>Registered Players>Define Process.
Here is the Define Registration screen:
Using the Standard Registration and Transfer Process tabs, you can remove questions that are not required, and add more that are relevant to your league via the Add button.
It is also possible to enter a series of statements that a club administrator may agree to by ticking one check box rather than several.
Change the order of the questions using the boxes on the left-hand side and click the Save Order button.
In the Sites tab, you will see a default list of all the ECB-accredited Premier leagues that are searched to check if the player has been registered to play elsewhere within the Play-Cricket system. This list is subject to change.
If there are other leagues that you wish to include, click the Add button to search for other leagues in your area. In the example below, four leagues have been added.
Switching on Player Registration
To operate league registration, a division must be set up with the Player Registration Required tick box checked as per the screen shot below.
If the box is not ticked, clubs playing in that division will be unable to apply for registration to your league.
The nominations process
When a club has applied for league registration of a player, a notification will appear as a pending item on the Admin home page.
Select view to see a list of the pending nominations as below.
This is a simple registration where a player has joined a club and registers with a league:
In example above, the player is not registered with another league, and is not a member of another club.
Details tab – shows the full player details. This is where a player’s details may be amended if a mistake has been made when the form was completed. This could be a misspelling of a name, or an incorrect date of birth. Click the Save button to update the record. The nomination status will remain as pending.
History tab – shows a player’s league registration history.
Checklist – displays the questionnaire set by the league and completed by the club administrator. If any changes are made to the answers, click Save to update the form. The nomination remains as pending.
Audit Trail – shows the details of who made the nomination.
Save button – Saves any changes made within the Details or Checklist tabs.
Cancel button – returns the user to the Pending Nominations screen and any unsaved changes are lost.
Approve button – use this to approve the nomination.
Reject button – click to reject the nomination and supply a reason for the rejection.
Matching records to remove duplication
Here is an example of a nomination showing a player where the club administrator has identified one or more duplicate records that may be matched.
The administrators of the club(s) holding the record(s) to be matched will have had a notification on their Admin Home page that a nomination has been made involving one of their players.
The club administrator can either approve or object to the player match.
When a nomination involving a match of player records is viewed, the first screen to appear will be a match records dialogue. If there is more than one record to match, they will be displayed in turn.
Where differences are found, e.g. in the spelling of the first name or a different address, click on the radio button next to the required to value to select the result.
Note: Accepting a match and resolving the duplicate does not approve the registration. The action acknowledges and removes the duplication only. It is therefore safe to approve the merge before comments on the registration itself are received.
Under the heading ‘Interested Parties’ there has been no response received from the club where this ‘Child Record’ is held. The radio button next to the full address of the player has been selected and the merge will be approved.
In the following example of a player match, we can see that there is an objection from a site administrator.
Now you have the option to:
Email the site administrator using the link next to the objection and select the Back button to return to the nomination later or
Approve or Reject the match and continue with the nomination.
Here, the option ‘Approve’ has been taken to match the players so the following screen is displayed for the nomination.
You can see that there are no objections to the nomination for league registration so the approval can take place.
When the registration process has completed, you are returned to the pending Player nominations screen.
Player Transfers within your league
This screen shot shows that there is a player transfer to be processed.
As before, if there is player matching, the details will be displayed for approval.
In this case, there are no records that require matching so the Player Transfer screen is displayed.
If you untick the Player Transfer tick box both registrations will remain in place at the end of the process.
Use the tabs to find more information before deciding whether to approve or reject the nomination.
Following approval, the player’s registration with his previous club is made inactive unless you have unselected the player transfer tick box. The player category may be changed via the Registration History tab if required.
Player registration involving another league
In this example, a player has moved to a club in your league, but is still registered with his old club to a different league.
A notification would appear in the Admin home page of the league where the current registration is held as in the screen shot below.
The league administrator will then be able to view the details
and agree or object to the nomination.
When you process the nomination, you may have one or more player records to match as before.
Continue to approve or reject the player matches until you get to the Player Nomination screen.
In the example below, there is an objection from the other league administrator and you have the option to email him to resolve the situation. In this case, you could cancel the nomination and return to it later, or reject it entirely and ask the proposing club to re-submit the application.
Cancelling the player nomination does not cancel any player matching that has taken place, so this step will not have to be redone on subsequent nominations and all parties will then be able to see a complete set of roles and playing records to allow a better-informed decision on resubmitting the registration.
Players registered with other leagues notifications
You may see notification in the Admin Home page ‘Player registered with other leagues’.
This alert gives the league administrator a second opportunity to remove a player’s registration with their league or speak to the other league if they believe there is a problem.
Click the view icon to see a list of registrations with other leagues that have not been acknowledged, involving players that have an active registration with that league, ordered chronologically by date with the latest at the top.
Up to 20 registrations will be displayed per page.
You may remove the registration from your own league, or acknowledge the player’s registration with both leagues.
If there are 20 or more registrations to view, there is an ‘Acknowledge All’ button at the bottom of the page, allowing you to acknowledge the registrations for a single page.