A new way of creating customised administrator roles was introduced in order to give the sub-administrators the access they need, i.e. you can specify which menu and workflow items the user will be able to see.

Someone who needs access to the Site Builder and nothing else, may be given access to that part without seeing the member database or other areas of no relevance.

The Main Administrator role cannot be amended and covers everything. For other roles, templates have been created to assist in the creation of a new role if required. The templates may be used ‘as is’.

On 6^th November 2019, members of a club database with either a Fixtures Administrator or Results Administrator role will have been mapped to a new Club Fixtures & Results role.

A person can only have one role, therefore if they used to have Fixtures + Results + News roles for example, then a new role called "Fixtures, Results & News" needs to be created and the appropriate access given to the role.

Creating the roles

Using the new role of Fixtures, Results & News as an example, go to Admin>Set Up>Administrator Roles. A role of Club Fixtures & Results is already available so use this as a starting point and select the role.

Now click ‘Create Copy’.

Give the new role a name and click ‘Next’.

Review the parts of the system to be accessed by clicking on the links for each section, starting with ‘Day to Day’. Notice that these sections match the menu items at the top of the Admin page. The Workflow section controls the messages to be delivered in the Admin Home page to a person with this role.

In the Site Management section, select Information Board for access to news, the document library and postings. You could also select Gallery so that the user has access to photos on the site.  

Save each section as you review it. When finished, return to Set Up>Administrator Roles to see that the new role has been created.

Having created a new role, go to the member database to allocate it to a club member who has registered with Play-Cricket.com as below.

To edit a custom administrator role role, click on the Select icon against the role name and change the name of the role or click the Next button to continue.

To delete a role, click on the Delete icon against the role name, as shown above.
The system will validate that no users are connected to that role. If there are, the system will display the message “There are currently [number of users] using this role”. You will need to remove the role from these people before you can delete the role.
If there are no users associated with the role you will get a message:
“Are you sure you wish to delete [name of role]?”
Either press OK to delete the custom role or select Cancel to cancel the process

To remove a role from a member, search for the name of the role in the Members Database Search. 

In this example, the role of Club Fixtures & Results will be removed from one of the members. To do this, tick the box against his name in the Select All column, and then select the Remove Role option.

The screen below shows the system message generated as a final warning before the role is removed. Select Yes to remove the role.