A new way of creating customised administrator roles has been introduced in order to give the roles the access they need, e.g. you can decide if an Fixtures Admin role requires access to the Member Database, etc.
The Main Administrator role cannot be amended and covers everything. A person can only have one role, therefore if they used to have a Fixtures and a Results role for example, then a new role called "Fixtures & Results" needs to be created and the appropriate access given to the role
Custom Admin Roles
The Main Administrator of a site can create custom admin roles, specifying which menu and workflow items the user will be able to see.
NB Do not give the role the same name as the old ones. Try and follow a naming convention, e.g.:
Administrator - Fixtures
Administrator - News
At the end of this document is a suggested list of defaults for the Administrator roles of Affiliation, Teams, News, Fixtures, and Results.
These are only suggested defaults, so feel free to choose other defaults
Set Up Menu
The option of Administrator Roles is available in the set-up menu.
Any member who has an Administration role who accesses Site Administration will see the below menu when they are in the Set-Up tab
| Admin Home | Administrator Roles | Scoring Rules | Teams | Messaging Groups |
Define Admin Roles
Screen 1 Administrator Roles
When the user follows the menu-path Set Up > Administrator Roles, the “Administrator Roles” screen will open (screen 1) and the title “Administrator Roles” will be displayed. You will also see the message “This is where you can define customized administrator roles granting users access to specific menu options and workflow items. All roles automatically grant access to the Admin home page of the site, the Admin Forum and Help Guides”
Screen 2 Add Admin Role
Click on the Add button and you will see the screen above.
Enter a Role Name
Select Next
If you’ve chosen a role name that already exists you will see the message:
“An admin role already exists with this name”
If it’s unique, then the next step is to define the access for the role
Screen 3 Define Access
The layout of each tab will be the same, with the content varying by type site
You will see a title of “Administrator Roles - [Name of Role]” and also the tabs
| Day to Day | Site Management | Set Up | Reports & Downloads | Uploads | Workflow |
On each tab, select/deselect the options and select Save
Note that if the Day to Day>Members box is ticked, you will be giving users access to the club's member database. This should only be accessible by a person with a main administrator role or a trusted official.
Screen 4 Define Access Workflow tab
This screen will display a list of possible workflow items for that type of site. There will not be a select all option
The list of possible items is:
Club Site
|
Administrators requiring review |
|
League invoice |
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League order form |
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League registered players requiring a photo |
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Match officials in scorecards requiring attention |
|
Member of the website |
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Member records requiring review |
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Missing or incomplete results |
|
Nominations involving your players |
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Objections to nominations |
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Objections to proposed matches |
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Pending photos |
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Pending postings |
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Pending video |
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Player record request authorised |
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Player record request awaiting response |
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Player record request rejected |
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Players declined team selection |
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Players in scorecards requiring attention |
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Questionnaires |
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Rejected nomination |
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Rejected player photo |
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Request to access player’s record |
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Result Queries |
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Results requiring confirmation |
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Scorecard discrepancies |
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Scorecard missing scorers |
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Scorecards contain unsure entries for players |
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Scorecards missing bowlers or fielders |
|
Team captain reports requiring completion |
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Team sheets containing free text players |
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Team sheets containing unregistered players |
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Team sheets containing unsure players |
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Team sheets without minimum number of players |
|
Wicket keeper not identified in team sheet |
Edit and Remove Roles
To edit a role, click on the Edit icon against the role name and change the name of the role or go into the Define Access screen (screen 3) to edit the access rights for that role
To delete a role, click on the Delete icon against the role name, as shown above.
The system will validate that no users are connected to that role. If there are, the system will display the message “There are currently [number of users] using this role”. You will need to remove the role from these people before you can delete the role.
If there are no users associated with the role you will get a message:
“Are you sure you wish to delete [name of role]?”
Either press OK to delete the custom role or select Cancel to cancel the process
To remove a role from a member, search for the name of the role in the Members Database Search. In this case we are looking at the role of Treasurer
We are going to remove the role of treasurer from Flynn Hoad. To do this you tick the box against his name in the Select All column, and then select the Remove Role option
The screen above shows the system message generated as a final warning before the role is removed. Select Yes to remove the role
Member Database Search
You can search for members who hold a role by selecting a role name from the drop-down list and then pressing Search
When you search for the role of: Cricket Force, Main Administrator, Member Of The Website, Scorer, Umpire, or any customised admin role created for the site, then you will see the ‘Apply this role to other members’ button, which will assist you to add other members to the role.
Members Admin Edit Roles
Having identified a member with an admin role, you can amend their roles by clicking on the Edit Roles icon
You will see two fields: Member of the Website and Administrator Role. By selecting the drop-down menu against the Administrator Role field you will see all the roles and the message “Select either a main administrator role which provides access to all menu and workflow items or a customized role defined in the site set up”
If a member already has a main administrator role with the site then Main Administrator will be displayed. If the member has a sub administrator role, then nothing will be displayed.
If a member does not have an admin role with the site, the user can select one and press Save. The role will be added with a pending status and a message displayed:
“The administrator role is now awaiting activation by [member name] who has been notified of this by email” An example of which is below:
Hi Amber Leonard,
You have been granted an admin role in the Anna's Test Site Play-Cricket site. In order to activate that role, login to http://annatest.play-cricket.com/ and click on your name at top right; select the Site Admin option and accept the Terms & Conditions to activate your admin rights. You can only access the admin functionality from this site and with the login for which it has been granted, not with another login or from the main Play-Cricket page or another site.
Kind Regards,
Mars Leonard
Anna's Test Site Website Administrator
Web - http://annatest.play-cricket.com/
Email - Mars Leonard
Once the user accepts the admin T&Cs, the status of the admin role will be changed to active.
If a member already has an admin role(s) with a site, if you select a different role and press Save, the existing admin roles will be physically removed with the newly selected Administrator role marked as active
You’ll see the message “Administrator role has been activated”, but no email will be generated.
And a pending admin email will not be generated
Mobile Result Entry
If a registered user has a role of Scorer, Main Administrator or Results Administrator with a site, when they access their account on a mobile phone they will see an option for Result Entry
Customised Admin Role Defaults
Administrator - Affiliation
Day to Day
Affiliations
League Membership
Site Administration
Setup
Reports & Downloads
Uploads
Workflow
Administrator - Teams
Day to Day
Fixtures
Emails
Site Management
Setup
Teams
Reports & Downloads
Matches
Uploads
Workflow
Nominations involving your players
Objections to nominations
Player record request authorised
Player record request awaiting response
Player record request rejected
Players declined team selection
Players in scorecards requiring attention
Team captain reports requiring attention
Team sheets containing free text players
Team sheets containing unregistered players
Team sheets containing Unsure players
Team sheets without minimum number of players
Wicket keeper not identified in team sheet
Administrator - News
Day to Day
Emails
Site Management
About Us
Calendar
Information Board
Setup
Reports & Downloads
Uploads
Workflow
Administrator - Fixtures
Day to Day
Fixtures
Email
Find a
Site Management
Setup
Scoring Rules
Reports & Downloads
Matches
Uploads
Workflow
Administrator - Results
Day to Day
Results
Email
Site Management
Setup
Reports & Downloads
Matches
Uploads
Workflow
Result queried
Results requiring confirmation
Scorecard discrepancies
Scorecard missing scorers
Scorecard contains Unsure entries for players
Scorecards missing bowlers or fielders
Team captain reports requiring completion
Team sheets containing free text players
Team sheets containing unregistered players
Team sheets containing Unsure players
Team sheets without minimum number of players
Wicket keeper not identified in team sheet
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